VFX Production Coordinator

Madrid, Madrid, ES | Producing | Full time

Job Summary

The VFX Coordinator will be based in our Madrid offices. He/She will be responsible for the assignment and tracking of tasks for assigned area of responsibility and will facilitate the movement of shots between teams, coordinate daily reviews, and communicate status updates ensuring the delivery of shots on schedule.

Duties and Responsibilities:

  • Provide administrative support to the production management team and show supervisors.
  • Schedule and track progress of tasks for assigned artists or sequences in the production system
  • Track and maintain database of revisions, omits, and shot length changes; notifies the affected crew as needed
  • Partner with other Production personnel to ensure shots are scheduled and delivered in a timely manner
  • Follow up with artists on a daily basis to ensure task deliveries remain on schedule, communicating any scheduling changes to the appropriate Artists, Supervisors and Production team as needed
  • Coordinate all client deliveries, both physical deliveries and digital deliveries via approved Client designated system (Aspera, WireDrive, etc), with I/O department (as needed)
  • Maintain log of all deliveries
  • Manage meeting schedule and walkthroughs for Supervisors
  • Responsible for setup of dailies and all client review sessions in the Screening Room and view stations
  • Act as primary point of contact for internal Editorial team
  • Complete reference research for elements for Supervisors
  • This is a cross-departmental position that will require management of pipeline issues, even across multiple Studios in liaison with other Production Coordinators


  • Minimum 3 years experience in visual effects production or feature animation
  • BA or BS degree in film, art, communications, or related field
  • Strong comprehensive knowledge of Microsoft Office
  • Experience with production tracking software and asset management software, preferably Shotgun
  • Must have experience with heavy schedule management in an extremely time-sensitive enviroment
  • Demonstrable experience in highly technical, dynamic departments
  • High level of written, verbal, negotiation, and analytical skill
  • Must have the ability to influence and coach others through effective communication and the promotion of a positive team environment